Employee Reimbursement in Timesheets MTS |
Timesheets MTS allows tracking of employee reimbursment for project travel at their expense, or for project expenditure at their expense. This could include travel in personal vehicles, or paying for accomodation and meals while away on project work. To access this system click the Employee Reimbursement option of the main Tools drop down menu. You will be presented with the following screen:
You can choose to reimburse employees for travel and expenditure, or a selection of either. To do this check and uncheck the Travel and Expenditure check boxes in the Activity Options frame.
You can choose to reimburse employees on a calendar month (in the last year) or a date range. To reimburse on a calendar month click the Calendar Month option and select a month from the drop down list. To report on a date range click on the Date Range option and select a start and end date using the date pickers.
Once you have set your date and activity options you can now generate the details required to reimburse employees for their personal costs. Click the Get Details button and the list will be filled with employees, their travel costs, their expenditure costs, and the total expenditure due to them. The Summary Report and Detailed Report options allow you to show a report totalled by user or show each expenditure/travel item for each user.
Once you have generated your list of reimbursement requirements you can print the list by clicking the Print Details button.
Once you have paid your employees you can mark all the associated travel and expenditure records as reimbursed. To do this check the employees in the list you have reimbursed, and then click the Mark As Reimbursed button.